Documents Required for Conveyance Deed

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When transferring property, you must get the Documents Required for Conveyance Deed before speaking to the registry office.  There can be quite a few documents required, so it helps to see them all together.

The conveyance deed is a special kind of document.  It is an official document that gives the right to transfer ownership of immovable property.  The document is legal and enforceable in court.

Also read: How a Conveyancer Helps You Stay in the Loop To Avoid Conveyancing Delays

Anybody interested in buying or selling a house can obtain this document from his lawyer.  The following documents are critical when you want to do a conveyance deed:

1. Mutation Entries/ Property card

The mutation entries/ property card i record the details of the mutation entries, i.e., changes in the registration of land, buildings, and other immovable properties.  The mutation entries are recorded by the concerned authority regularly. 

It shows the name of the person declared as the legal heir or heir-at-law and his/her age.  A property card is a tax document that contains information about a person’s property.  

It is important to keep these records because they are used as proof of ownership and are also required by law when filing your taxes.

Also read: Who Is The Vendor In A House Sale?

2. Location Plan and Survey Plan

A location plan is a map that shows the location of all the shops in a particular area for the revenue department.  It helps in finding out all the shops in the area.  

It also helps calculate the total sales of all the shops in that area.  If you have to find out your competitors, this plan will help you greatly.

A survey plan is prepared after scrutiny of various aspects of the business, such as the number of employees, type of equipment used, number of outlets, and so on.  In this survey, you can find out about your competitors’ strengths and weaknesses.

Also read: Can I Do My Own Property Conveyancing?

3. Stamp Duty Payment Receipt

A stamp duty payment receipt is a document issued by the seller of a property to the buyer.  It details the amount paid to the Department of Revenue (DOR) with stamp duty, including the date, time, and place of the transaction.

Stamp duty is imposed on the transfer of any immovable property in Ireland, including lands and buildings.  Stamp duty applies to all transfers of land whether or not they are registered with a solicitor.

For example, if you buy an apartment block through an estate agent, it will be registered with them as soon as it has been sold; however, if you buy directly from the developer, it will not be registered until after your purchase is complete.

Also read: The Conveyancing Process on the Sale of a Property

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4. Layout Plot Plan and Structure Plan

The appropriate layout authority approves the layout plan and structure plan.  The layout plan should show the entire area, including all the community’s buildings, roads, bridges, and other features.  The scope of work for each project is delineated on the layout plan.

The layout plan serves as a guide for construction and should be kept up-to-date during construction.  One must have a community layout plan before any community development begins.

The community layout plan must show a proposed site development plan, any proposed structures within the community, and existing infrastructure such as streets, utilities, and drainage systems.

Also read: Conveyancing Fees on Transfer of Property

5. Occupancy Certificate

An occupancy certificate is a document issued by a government authority to confirm that an individual or organization has the right to occupy a specific property.

The certificate is typically issued after the construction or renovation work on the property.  Still, it can also be issued at any time during the life cycle of property development.

Occupancy certificates are commonly required by banks, landlords, and insurers to confirm that individuals and organizations have permission to occupy buildings.

The certificate outlines the type of use allowed, how long it will last, and whether it requires planning permission.  The certificate also details the number of people living there and their occupations.

Also read: What Is Residential Conveyancing? All You Need To Know

6. Search Title Report

A title report is a document that will show you the ownership history of the property you are looking at.  This information can be very helpful when buying or selling a home. 

You will find out whether there have been any liens or lawsuits filed against the property, and if so, how long ago those filings occurred.

It can also show you if there are any pending lawsuits against the owners of the property.  If you are planning on buying a home that has been foreclosed on, this information may be important because it shows how much equity you might have in your purchase.

Also read: Average Cost Of Conveyancing In The UK?

In Conclusion 

Purchasing a home or making other large investments can be overwhelming when trying to collect all the legal and financial documents lenders require.  This article lists the key documents you need to get financing for most real estate purchases.

As a starting point, we outlined the basic requirements above.  If you are unsure whether they apply to your situation, a good starting point is to find a good conveyancing solicitor who should help advice you.

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